Complimentary car parking is available in the Green Car Parking on the day of the event and not validated overnight for those staying on the Friday must pay locally for overnight parking. ANPR cameras are in operation. You MUST register your vehicle for your visit to the show. The Excursions team will not accept any liability for issued PCN and excessive parking fees to exhibitors who have failed to pre-register. Registration of your vehicle MUST be done in the following way: 1. Exhibitor online car parking pre-registration – Use the form below to tell us if you require: Car parking on Friday Car parking on Saturday Car parking on both Friday and Saturday You can do this online via the exhibitor hub ahead of the event or on arrival at the reception of the event however spaces can not be guaranteed. Vehicle registration is required to ensure you do not receive a penalty charge notice (PCN). The show organizer's cannot be held responsible for any PCN notices received. The shows entrance and will be able to enter directly via the Club Wembley Entrance on level B2

ANPR cameras are in operation at the car park. You MUST register your vehicle for your visit to the show. You can do this online ahead of the event and advise of your arrival time via our hub, Vehicle registration is required to ensure you do not receive a penalty charge notice (PCN). The show organisers cannot be held responsible for any PCN notices received. The Excursions team will not accept any liability for issued PCN and excessive parking fees to exhibitors who have failed to pre-register. Registration of your vehicle MUST be done in the following way: 1. Exhibitor online car parking pre-registration – Use the form below to tell us if you require: Car parking on Friday Car parking on Saturday Car parking on both Friday and Saturday Car Parking is not valid for overnight stays

ANPR cameras are in operation. You MUST register your vehicle for your visit to the show. You can do this online ahead of the event or on arrival at the reception of the event however spaces cannot be guarantied. Vehicle registration is required to ensure you do not receive a penalty charge notice (PCN). If you have registered your vehicle to unload then you do not need to do this. Pre-register you vehicle online via the exhibiter hub.

Transport for London | Ultra Low Emission Zone Expansion Wembley Stadium is now part of Transport for London's Ultra Low Emission Zone (ULEZ) On 29 August, 2023 ULEZ was further expanded to incorporate all London boroughs, including Brent and Wembley Stadium. ULEZ applies from 00:00 until 00:00, 24 hours a day, seven days a week, excluding 25 December only. What does this mean for me? ULEZ works by applying a charge to vehicles within the Ultra Low Emission Zone which do not comply with Euro emission standards (please see TfL’s ULEZ Standards page for more information). Everybody who travels by vehicle to Wembley, will be subject to the ULEZ. It will be clear when you have entered the ULEZ, with new advanced signage on all ULEZ approaches, much like the below: How much does it cost? Although 90% of vehicles outside London currently meet ULEZ standards, many vehicles do not. If your vehicle does not meet the ULEZ emissions standards, then you will be subject to a charge of £12.50 per day, applicable when your vehicle is moving within the ULEZ. You can check if your vehicle complies here ULEZ Vehicle Checker Please do consider if you are travelling through any zones to get the show. View map on TFL website here

Wembley Stadium is a public transport destination we advise use of local transport to reduce the carborne footprint. Should you require a local taxi firm the recommended local firm is fleet Taxis Drop-off points are located near the Club Wembley Entrance, advise the company and driver that you need to be dropped off at the Club Wembley Entrance.

Wifi is complimentary within the stadium and powered by EE

There is a cloak room located in the entrance reception for Excursions 2025. Staff will be present in this area all day however items are left at your own risk. There may be a charge to use this facility ( TBC)

Wembley National Stadium Ltd is a non-smoking venue. Guests wanting to smoke must make their way to outside of Main Club Wembley and past the barriers on ground level (B2) where smoking is permitted; this includes all electronic cigarettes and vapours.

The Stadium is a Public Transport Destination with numerous transport route alternatives available via bus, coach, underground and over-ground train services. For detailed public transport instructions on how to find us, please visit the official Wembley Stadium website: http://www.wembleystadium.com/plan-your-visit/getting-to-wembley

There are 2 goods lifts, which run from the loading bay up to all levels to the Exhibitor Hall. Inside the main entrance standard lifts and escalators will help with loading into the main hall. Lift 25 measurements are approximately Doors 200cm (W) x 220cm (H) Internal 200cm (W) x 250cm (H) Weight Cap 3000kg Lift 26 measurements are approximately Doors 120cm (W) x 210cm x (H) Internal Door to Buffer – 260cm Door to Rear Wall – 275cm Height - 220cm Width – 170cm Internal Diagonal – 390cm Weight Cap – 2500kgs This is a shared lift for all events and although we can offer priority to clients during large loads in/out, the lift cannot be booked for exclusive use. If these lifts are out of order, you will be given alternative lifts in the stadium or use of the stairwells. The stadium management company Delaware North accepts no responsibility of any lift distributions. In addition to this, there are also numerous passenger lifts located around the stadium. These lifts cannot take trolleys and have a maximum loading of 1900kg.

IMPORTANT – All exhibitors must ensure that they, and any staff involved in the planning or staffing of their stand, have read and are aware of the information in this section. HEALTH & SAFETY POLICY STATEMENT FROM THE ORGANISERS OF EXCURSIONS 2025 We are fully aware of the need to establish and enforce appropriate measures to control and monitor Health and Safety procedures as required by the Health and Safety at Work Act 1974 and the regulations under this brought in by the European Union. We will undertake to ensure that our own employees and any exhibitors have their attention drawn to the need to operate within the requirements of the law whilst at Excursions 2025 The Health and Safety Policy is: There is a named person responsible for Health and Safety matters on every stand. We have a duty to co-operate with other employers when sharing a workspace whether temporarily or permanently. We understand the fire and emergency regulations of Wembley Stadium and we know where medical equipment / services are located. We will maintain emergency gangways linking the centre of the hall to any Emergency Exits. We will insist on the use of hard hats and protective clothing in areas of risk and prevent non-attired persons from accessing these areas. We will ensure that all hazardous liquids are safely stored. We will ensure that all powered equipment is in a safe condition, used for the correct purpose and where appropriate fitted with safety guards. If powered by electricity also ensure lead lengths are in good condition, are of minimum length and switched off when not in use. All Electric equipment must be PAT tested. Use of Extension leads is not permitted. Ensure that vehicles (if required) especially PSVs and HGVs are driven only by qualified personnel. Ensure that stacker trucks, cranes, etc are used only by fully trained personnel and that all equipment including slings etc have appropriate test certificates. Ensure that disused fluorescent tubes and similar items are deposited in the correct bins for safe disposal. Ensure that all work areas are kept clear of hazardous materials. Ensure all scaffolding, towers, ladders are properly used and secured. Ensure all electrical installations are carried out by the officially appointed contractor and that they operate under the NAEH regulations and the Electricity at Work Regulations of 1989. Insist that all materials used for the construction of display conform to the requirements of Wembley Stadium, Local Authority Standards and are not less than British Class 1 Standard of flammable. Obtain from all official contractors that we employ a statement detailing their Health and Safety Policy for working at Exhibitions. Bring to the attention of all exhibitors the need for them to have a Health and Safety Policy for working at exhibitions and complete and risk assessment. Issue all contractors and exhibitors with a copy of our Health and Safety Policy. Signed: The organizer, Tourism South East on behalf of Excursions 2025. 4.2 HEALTH & SAFETY ISSUES Children on-site Children under the age of 16 are not permitted in the exhibition hall during build-up and break-down. The presence of children in the hall at these times is in direct contravention of both the Organisers’ and the venue’s regulation, as the hall is regarded as a building site during these periods. Children are not encouraged to visit Excursions as it is a trade event. Any children under the age of 16 must be supervised at all times, and will be asked to leave the exhibition hall if they are seen to be behaving in an unsuitable or inappropriate manner. Contractors The organisers have determined that their appointed contractors; Delegate Select, Inspire Furniture and Anchor Exhibitions, and Tourist Network all work to a sufficient health and safety standard. Exhibitors who are using subcontracted designers or event agency staff to erect their stand must ensure they work to a sufficiently high health and safety standard and that they have a copy of their health and safety policy. Electrics Electrical regulations are detailed in these FAQ's and must be complied with. Only the officially appointed electrical contractor, Anchor Exhibitions may make a connection to the mains supply system. Under no circumstances should an exhibitor or contractor other than Anchor Exhibitions attempt to access the mains supply box or the under floor ducts. Emergency Procedures Information Sheet – An information sheet will be placed on your stand during build-up detailing the various emergency and evacuation procedures. Suspicious Items – If any suspicious items are found on any stand, do not touch the item but inform the Organisers’ Office or steward/security, located in the hall, immediately. Medical Emergencies – In case of a medical emergency, please inform a member of security/event staff or a member of the Excursions organising team within the hall. Staff will be present all day. Emergency Gangways Details of emergency gangways will be issued prior to the event. These must be kept clear at all times including build-up and break-down. Fire A fire officer will be on duty during the build-up of the exhibition, show opening hours and breakdown and is responsible for all safety aspects of the event. If you discover a fire, please contact the security/steward or any member of the organising team within the hall. If there is a need to evacuate, an announcement will be made and the stewards/fire officers will direct you out of the building. Risk Assessment All exhibitors must complete the compulsory H&S form and return a risk assessment/Health and Safety declaration. This forms part of our contract with Wembley Stadium in order to minimize potential hazards. The form requires exhibitors to nominate their Health and Safety representative as well as the person who should be contacted in an out of hour’s emergency (i.e. on the night of before the show day. The risk assessment part of the Health and Safety declaration needs to be completed if you believe any aspect of your stand poses a health and safety risk. Organisers’ Health & Safety Contact Any exhibitors who have a specific query about health and safety issues should contact the Group Travel Trade Team on 023 8062 5400 or excursions@tourismse.com Staff Exhibitors are responsible for all staff working on their stand during build-up, show opening and break-down including temporary or promotional staff. Exhibitors must ensure they have been adequately briefed about health and safety issues and any potential hazards on the stand. They should also ensure all staff are aware of the location of all emergency exits and the Organisers’ Office. Exhibitors are reminded that by law they are viewed as the ‘Employer’ of all staff working on their stand, which is viewed as the ‘Workplace’ and they are subject to the same laws and regulations (Health and Safety at Work Act 1974) that they would be on their own premises. Smoking Wembley Stadium has designated the exhibition hall as a non-smoking area, smoking areas are located outside the stadium. Stand display material Fabrics, hangings or temporary displays used for interior display purposes on a stand must be flame-proofed or non-flammable and comply with the appropriate British or European standard. Textile fabrics used for interior decorative purposes must be fixed taut or in tight pleats (not draped to prevent trip hazards) to a solid backing and secured 75mm above floor level, not touching light fittings. Artificial plants and flowers are combustible and give off toxic fumes. They must not be used for stand dressing. Silk type flowers are acceptable providing they have been fire proofed to BS 476-part 7, and are marked as such. Vehicles Please observe the speed limit and follow the directions of the traffic marshals. Please be patient when waiting to unload/load your vehicle and use a banksman during difficult manoeuvres or reversing. Beware of pedestrians.

Emergency Procedures Information Sheet – An information sheet will be placed on your stand during build-up detailing the various emergency and evacuation procedures. Suspicious Items – If any suspicious items are found on any stand, do not touch the item but inform the Organisers’ Office or steward/security, located in the hall, immediately. Medical Emergencies – In case of a medical emergency, please call for the medic via the steward/staff or a member of the organising team within the hall. Emergency Gangways Details of emergency gangways will be issued prior to the event as part of the fire procedure document. These must be kept clear at all times including build-up and break-down. Fire A fire officer will be on duty during the build-up of the exhibition, show opening hours and breakdown and is responsible for all safety aspects of the event. If you discover a fire, please contact the security/steward or any member of the organising team within the hall. If there is a need to evacuate, an announcement will be made and the stewards/fire officers will direct you out of the building. Risk Assessment All exhibitors must compelte the compulsory H&S form and return a risk assessment/Health and Safety declaration. This forms part of our contract with Wembley Stadium in order to minimise potential hazards. The form requires exhibitors to nominate their Health and Safety representative as well as the person who should be contacted in an out of hour’s emergency (i.e. on the night of before the show day. The risk assessment part of the Health and Safety declaration needs to be completed if you believe any aspect of your stand poses a health and safety risk. Organisers’ Health & Safety Contact Any exhibitors who have a specific query about health and safety issues should contact the Group Travel Trade Team on 023 8062 5400 or excursions@tourismse.com Staff Exhibitors are responsible for all staff working on their stand during build-up, show opening and break-down including temporary or promotional staff. Exhibitors must ensure they have been adequately briefed about health and safety issues and any potential hazards on the stand. They should also ensure all staff are aware of the location of all emergency exits and the Organisers’ Office. Exhibitors are reminded that by law they are viewed as the ‘Employer’ of all staff working on their stand, which is viewed as the ‘Workplace’ and they are subject to the same laws and regulations (Health and Safety at Work Act 1974) that they would be on their own premises. Smoking Wembley Stadium has designated smoking area's inside the venue and public spaces is non-smoking. Stand display material Fabrics, hangings or temporary displays used for interior display purposes on a stand must be flame proofed or non-flammable and comply with the appropriate British or European standard. Textile fabrics used for interior decorative purposes must be fixed taut or in tight pleats (not draped to prevent trip hazards) to a solid backing and secured 75mm above floor level, not touching light fittings. Artificial plants and flowers are combustible and give off toxic fumes. They must not be used for stand dressing. Silk type flowers are acceptable providing they have been fire proofed to BS 476-part 7, and are marked as such. Vehicles Please observe the speed limit and follow the directions of the traffic marshals. Please be patient when waiting to unload/load your vehicle and use a banksman during difficult manoeuvres or reversing. Beware of pedestrians. You are required to complete the build up and breakdown form.

Medical Emergencies – In case of a medical emergency, please call for the medic via the steward/secutiry staff or a member of the Excursions organising team within the hall

Anchor Exhibitors is our contractor for all electrical connenctions, and Tourist Network for the supply of AV equipment. Any other item brough to the exhibition to be used on your stand on plugged into sockets provided must be PAT Tested. No extension leads can be used. All electrical installations must comply with the National Association of Exhibition Hall Owners Regulations as follows: The wiring of stands in flexible cord is not allowed, the maximum length of flexible cord to any appliance is two metres, extension leads on reels or drums are not permitted. Plug tops must comply with the appropriate British Standard and be suitably fused. Not more than one flexible cord shall be connected to one plug top. Appliances supplied and used by stand holders must be PAT tested before being used, comply with regulations, and are subject to spot checks. No light fitting or other electrical appliance may be suspended from the roof of the exhibition hall. All lighting final sub circuits are limited to a maximum of 1,200 watts. Low level spotlights and floodlights must be guarded so as to prevent risk of injury to persons. All transformers shall be fused on primary and secondary side. Particular attention should be paid to the regulation relating to extra low voltage (SELV). Lamps and appliances with high temperature surfaces should be guarded and kept well away from combustible material. All sockets must be 13 amp metal switch sockets. No exposed means of cable joints are permitted. All neon signs have specific regulations and must be controlled by an approved, accessible fireman’s switch. Please note you must have written approval by the Organisers. Exhibitors are not allowed access to under floor ducts. Arrangements for the supply of 24 hour electricity can be made by contacting Anchor Exhibitions

For the fire procedure for the Stadium and the Great Hall will be put in exhibtior packs on the day.

A standardised white panel Octanorm Schell Scheme system will be used throughout the show, with colour coded header fascias to geographically identify each zones.​ For more image examples visit https://anchor-exhibitions.co.uk/ Graphic Dimensions: For Graphic panel to fit inside the vertical support legs= 2340 x 950mm ​ For seamless graphics made up of multiple panels use 2340mm x 990mm per panel to cover the vertical support legs Fixing Graphic to your stand: Please use double-sided adhesive velcro or tape. Or blue tack. The panels are not fabric this year so single-sided velcro will not work​. Maie and female parts will be required Full Schematic/Specification Document Stand Design The stands are colour coded according to the six different areas – South East, London, East of England, South West England, Rest of Britain and Overseas. Please note, for demonstration purposes only, a corner stand is illustrated. Please note – if you have an oversize exhibit or customised stand (i.e. very tall or very heavy) which needs lifting into place before the stand or fascia are installed please contact the team excursions@tourismse.com as soon as possible or Anchor Exhibitors direct. TSE arrange to print of cabinet graphics and print install full length graphics for an extra cost.

Venue - Wembley Stadium (Managed by Delaware North) Badges & Registration Reference Technology Limited Tel: 44 (0)1827 61666 Mobile: 44 (0)7911 188579 Web: www.RefTech.com Data Capture www.leadreference.com Electrics & Shellscheme (Bespoke) Anchor Exhibitions & Electrical Services Limited T: 01455 612341 stuart@anchor-exhibitions.co.uk Furniture Inspire Furniture Birmingham B46 9AZ Sue Duffield Tel: 01455 234919 Fax: 01675 482917 Email: sales@inspirehire.co.uk Website:www.inspirehire.co.uk Video wall footage /AV Equipment Tourist Network Lee Stevenson T: 0844 800 0002 E: info@touristnetwork.co.uk Fax: 02380 663 830 Fax: 02380 663 830 Show Catalogue Rob Way Tourism Media Group 07789 642255 rob.way@tourismmediagroup.com www.tourismmediagroup.com

You can view a map of the stadium layout here and in the hub on the build up and break down section.

Compulsory Forms: Below you can find backup links to most of the exhibitor forms here - these are also all accessible via the Official online exhibitor manual log -in. Exhibitor Badges and Visitor Badge Scanners can only be ordered via the official Exhibitor Manual Login Log in forms Health and Safety Declaration - Deadline:6th December Public Liability Insurance Form - Deadline6th December Build Up/Breakdown Vehicle Access Pass (Inner Concourse)- 6th December Exhibitor Badges – Order via Exhibitor log-in provided Optional Forms Furniture & Electrics - via Exhibitor Shop Packed Breakfast/Lunch - via Exhibitor Shop Cabinet Graphics direct with Anchor Exhibitions Visitor Badge Scanner App - Prior to show via Ref Tech Video Montage - Via Tourist Network

Unloading and breakdown access times Friday from 3pm- 6pm. Saturday from 8am - 10am (Show opens at 10.30 am) Please allow time for the walk back from the Green Parking, 10/15 minutes. End-of-Day Breakdown Saturday from 15.30 – 16.30 To avoid a mass exodus and queues to reload at the end of the day, please break down your stand BEFORE you return to your vehicle to stagger re-entry. Reloading will mirror the morning unloading routine, entering via Gate 3 turnstile M. Please ensure your stand space is left tidy at the end of the day and use the bin bags provided. Arrival by Foot - Friday/Saturday - Enter directly via the Club Wembley Entrance your show badge is required for entry to the main hall. Exhibitor Badges. If you have not done so already, please register your company profile and list staff attending, to gain access to the badges, for entry to the show. On your arrival, please come to the registration desk at the Club Wembley entrance to print off your exhibitor badges. (Please ensure the breakdown of your stand does not commence until 3.30pm due to Health & Safety regulations). If you ware visiting the museum tour, please ensure you stand is removed first.

Concourse access has be arranged so that you can get as close to your event space as possible for unloading. Access to the concourse is strictly ‘drop and go’ and any vehicles will be asked to move to the car park as soon as they have finished unloading or loading. To access the inner concourse you need to complete the unloading access form in exhibitor hub. Exhibitor Unloading Car details are required and VALID ID Cars, vans and lorries will need to enter via Gate 3 on south way near turnstile M this will be signposted. Cars for unloading will be escorted and directed to turnstile H for access to the main hall. Vehicles will then be marshalled to the area via the one way system. Hazard lights must be activated during all concourse movements. Those wishing to enter the exhibitor for build up by foot will enter by Club Wembley Entrance on Level B2 Olympic Way. Alternatively if you are getting drooped off and If you have light goods a drop off area (limited time restrictions) is located near Club Wembley on Pacific Crescent. Please note a limited number of vehicles can fit in the concourse at any given time. We would ask you to unload as quickly as possible and return to move your car to Pink Parking before setting up your stand. The maximum height restriction in place is ...... All vehicles must be approved by an Event Co-Ordinator. Re loading on Show Close.. Please pack up your stand before you head to your car, this will reduce queuing time. You will be asked to queue at Gate 3 in your car, and then you will be marshalled in as soon as possible.

All exhibitors are entitled to a free catalogue entry and an online show profile. Please complete your free listing information by the 1st December details will be provided by the Tourism Media Group.

The Organizers' Office will be located at the visitor entrance to the exhibition hall and will be staffed from 15:30pm to 7.00pm on Friday 31st January and from 8.00am to 5.00pm on Saturday 1st February.

ID IMPORTANT: ALL EXHIBITOR MUST BRING DRIVING LICENCE OR PASSPORT TO ACCESS WEMBLEY STADIUM EXHIBITOR AREAS – Failure to produce this will result in exhibitors being turned away on entry. There will be show security staff in the hall during build-up, show open and breakdown. The Security team reserves the right to search any person and or their belongings entering the Stadium. Exhibitors must wear their badges around the stadium for access and security.

All exhibitors receive a free online profile and a basic listing in the show guide as part of their package at the show. Details will be sent to you will be sent to you by The Tourism Media Group. You can upgrade you listing in the show guide to further enhance your profile by speaking with The Tourism Media Group. You can purchase app scanners from Delegate Select via the exhibitor manual log in, allowing you to keep the data collected and add it to your own database. As the oranisers of the show we have been sharing exhibitor content on social media and in our e-newsletters at our discretion. Please send any PR news to Rowena More | rowenajmoore@gmail.com

Please note that the Organisers of Excursions do not hold a licence to make public use of sound recording, therefore if you are planning on playing music or showing a video recording, it is your responsibility to obtain your own licence. The licenses you may require are listed below: License Required for Performing Right Society (PRS) License Live Performance or public playing of copyright music. Incl. CDs, Videos, Radio, TV Phonographic Performance Ltd (PPL) License Playing of original sound recordings e.g. CDs, background music systems When music is provided, both the PRS and PPL licenses are required, in most cases. Video Performance Ltd (VPL) License Public playing of original sound recordings on the soundtracks of videos

You need to order your exhibtior badges via our hub provided by Ref Tech you have been provided with an exhibitor login directly from them. Please contact them direct if you have lost your log in.

You can order this via your exhibitor login on the Delegate Select site. Your log in password has been sent directly to you. Please contact Delegate Select if you have mislaid this login.

For Excursions' exhibitors wishing to stay on-site, Wembley has a wide variety of accommodation located on the maps.

Deliveries MUST NOT be made prior Friday 31st January 2025 when our tenancy begins. Please ensure deliveries are exactly marked correctly for the attention of Macey Willetts Business Account manager Excursions Group Travel Show (the Great Hall 1st February 25)